Processing of (personal) data by the entity responsible for the online application process

General information
We provide you with this privacy policy, which relates exclusively to the data collected as part of the online application process, to inform you about how we handle your personal data collected as part of the application process.

Responsible body
The controller within the meaning of data protection law is
Zentrum ÜBERLEBEN gGmbH
GSZ Moabit, House K, Entrance D, Turmstraße 21, D-10559 Berlin
Phone: +49 30 3039060
E-mail: info@ueberleben.org
Reg. no. HRB 180206 B, Berlin Charlottenburg Local Court
Data protection officer: datenschutz@ueberleben.org

Personal data as part of the application process
Personal data is information about the personal or factual circumstances of an identified or identifiable natural person. This includes information such as your name, your address, your telephone number and your date of birth, but also data about your specific career, etc., which can be assigned to a specific person with reasonable effort. However, information that is not (in)directly associated with your real identity is not personal data.
Principles and purposes of processing personal data for applications and in the application process
If you apply to us electronically, i.e. by email or via our web form, we will collect and process your personal data for the purpose of handling the application process and implementing pre-contractual measures.
By submitting an application on our recruiting page, you express your interest in taking up employment with us. In this context, you provide us with personal data that we use and store exclusively for the purpose of your job search/application.
In particular, the following data will be collected
Name (first name and surname)
e-mail address
telephone number
If applicable, the channel through which you became aware of us
You also have the option of uploading informative documents such as a cover letter, your CV and references. These may contain further personal data such as date of birth, address etc.
Only authorised employees from the HR department or employees involved in the application process have access to your data.
Personal data is stored exclusively for the purpose of filling the vacant position for which you have applied.
Your data will be stored for a period of 3 months after the end of the application process. This is usually done to fulfil legal obligations or to defend against any claims arising from legal regulations. We are then obliged to delete or anonymise your data. In this case, the data will only be available to us as so-called metadata without direct personal reference for statistical analyses (e.g. proportion of women or men in applications, number of applications per period, etc.).
In addition, we reserve the right to store your data for inclusion in our ‘talent pool’ for [number] days after the end of the application process in order to identify any other interesting positions for you. This also applies, for example, to applications for an apprenticeship or internship. By accepting the privacy policy, you consent to any further storage of your data and inclusion in our ‘talent pool’.
If you receive an offer of employment with us during the application process and accept it, we will store the personal data collected during the application process for at least the duration of the employment relationship.

Transfer of data to third parties
The data transmitted as part of your application will be transferred using TLS encryption and stored in a database. This database is operated by Personio GmbH, which offers personnel administration and applicant management software (https://www.personio.de/impressum/). Personio is our processor in this context in accordance with Art. 28 GDPR. The basis for the processing is an order processing contract between us as the controller and Personio.

Rights of data subjects
If personal data is processed by us as the controller, you as the data subject have certain rights under Chapter III of the EU General Data Protection Regulation (GDPR), depending on the legal basis and purpose of the processing, in particular the right of access (Art. 15 GDPR), the right to rectification (Art. 16 GDPR), the right to erasure (Art. 17 GDPR), the right to restriction of processing (Art. 18 GDPR), the right to data portability (Art. 20 GDPR) and the right to object (Art. 21 GDPR). If the processing of personal data is based on your consent, you have the right to revoke this data protection consent in accordance with Art. 7 III GDPR.
To assert your rights as a data subject with regard to the data processed in this online application process, please contact our data protection officer (see section 2).

Final provisions
We reserve the right to amend this privacy policy at any time to ensure that it always complies with current legal requirements or to reflect changes to the application process or similar. If you visit this recruiting page again or submit a new application, the new privacy policy will apply.
In addition to this privacy policy, you can view our general privacy policy at https://www.ueberleben.org/en/impressum-en/.

Processing of (personal) data by the operator of the recruiting site
General information
This recruiting site is operated by Personio SE & Co. KG, a company based in Germany that offers personnel administration and application management software (https://www.personio.de/impressum/). The data transmitted as part of your application is transferred using TLS encryption and stored in a database. The company that carries out this online application process is solely responsible for this data within the meaning of Art. 24 GDPR. Personio is merely the operator of the software and this recruiting page and, in this context, a processor in accordance with Art. 28 GDPR. The basis for the processing by Personio is an order processing contract between the controller and Personio. In addition, Personio SE & Co. KG processes further data, some of which may also be personal data, in order to provide its services, in particular for the operation of this recruiting site. This is described in more detail below.
Responsible body
The controller within the meaning of data protection law is
Personio SE & Co. KG
Responsible body
The controller within the meaning of data protection law is
Personio SE & Co. KG
Seidlstraße 3
80335 Munich
Phone: +49 (89) 1250 1005
Entry in the commercial register
Register number: HRA 115934
Register court: Munich Local Court
Data protection officer: datenschutz@personio.de
Access logs (‘server logs’)
Every time this recruiting page is accessed, general log data, so-called server logs, are automatically recorded. These data are generally pseudonyms and therefore do not allow any conclusions to be drawn about a natural person. Without this data, it would not be technically possible in some cases to deliver and display the content of the software. In addition, the processing of this data is absolutely necessary for security reasons, in particular for access, input, transmission and storage control. In addition, the anonymous information can be used for statistical purposes and to optimise the service and technology. In addition, the log files can be subsequently checked and analysed in the event of suspected illegal use of the software. The legal basis for this can be found in §25 para. 2 sentence 2 TTDSG. In general, data such as the domain name of the website, the web browser and web browser version, the operating system, the IP address and the time stamp of access to the software are recorded. The scope of this logging does not exceed the usual scope of any other website on the Internet. The storage period of these access logs is up to 7 days. There is no right of objection.
Error logs
So-called error logs are created for the purpose of identifying and rectifying errors. This is absolutely necessary in order to be able to react as promptly as possible to possible problems in the presentation and implementation of content (legitimate interest). These data are generally pseudonyms and therefore do not allow any conclusions to be drawn about a natural person. The legal basis for this can be found in §25 para. 2 sentence 2 TTDSG. If an error message occurs, general data such as the domain name of the website, the web browser and web browser version, the operating system, the IP address and the time stamp when the corresponding error message/specification occurs are recorded. These error logs are stored for up to 7 days. There is no right of objection.
Use of cookies
In some cases, so-called cookies are used on this recruiting page. These are small text files that are stored on the device you use to access this recruiting site. Cookies are generally used to ensure security when visiting a website (‘absolutely necessary’), to implement certain functionalities such as standard language settings (‘functional’), to improve the user experience or performance on the website (‘performance’) or to display target group-based advertising (‘marketing’). On this recruiting page, only strictly necessary, functional and performance cookies are used, in particular to implement certain default settings such as the language, to identify the application channel or to analyse the performance of a job advertisement through which a user has reached this recruiting page. The use of cookies is absolutely necessary for the provision of our services and thus for the fulfilment of the contract (Art. 6 (1) b) GDPR). Storage period: Right to object for up to 1 month or until the end of the browser session: You can use your browser settings to determine whether you want to allow cookies or object to the use of cookies. Please note that deactivating cookies may result in limited or completely disabled functionality of this recruiting site.
Rights of data subjects
Insofar as Personio SE & Co. KG processes personal data as the controller, you as the data subject have certain rights under Chapter III of the EU General Data Protection Regulation (GDPR), depending on the legal basis and purpose of the processing, in particular the right of access (Art. 15 GDPR), the right to rectification (Art. 16 GDPR), the right to erasure (Art. 17 GDPR), the right to restriction of processing (Art. 18 GDPR), the right to data portability (Art. 20 GDPR) and the right to object (Art. 21 GDPR). If the processing of personal data is based on your consent, you have the right to revoke this data protection consent in accordance with Art. 7 III GDPR. To assert your rights as a data subject with regard to the data processed for the operation of this recruiting site, please contact the data protection officer of Personio SE & Co. KG (see section B.).Final provisions
Personio reserves the right to amend this privacy policy at any time to ensure that it always complies with current legal requirements or to implement changes to the services in the privacy policy, e.g. when introducing new services. If you visit this recruiting page again or submit a new application, the new privacy policy will apply.

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